- Your role in keeping our community safe
- Preparing to welcome students to Leeds
- Rule of six: A reminder
- ‘Hands Face Space’ campaign’s Leeds link
- In case you missed it…
- Useful information and links…
- Keeping up to date…
New this week…
Your role in keeping our community safe
University Secretary, Roger Gair, emailed all colleagues yesterday (10 September) with an update about the plan to keep campus Covid-secure as students begin to arrive. Working with Leeds University Union, the communication outlined our shared safety commitments while also detailing measures the University is taking to enable us to keep each other safe.
Preparing to welcome students to Leeds
With students starting to arrive in Leeds, it’s important they understand the safety provisions being put in place, and what the campus and learning experience will look like this year. This week, three new videos focused on student experience, our safety measures and learning have been shared with them. For more on what’s happening on campus and in student communications, read the Preparing to welcome students to Leeds update on For Staff.
Rule of six: A reminder
From Monday 14 September, it will be illegal for groups of more than six people to take part in social gatherings in England. This does not apply to teaching and learning activities, but it is important we avoid congregating outside rooms and buildings once a teaching activity has finished, so as not to inadvertently create a social gathering. Until we receive further guidance, the ‘rule of six’ will be applied to all social activities happening on campus, including those related to induction week. We cannot make any exception to this and must abide by the law. This may have an impact on some planned welcome and induction activities. If you are concerned, please review these with your Head of School or Service in the first instance.
In finalising plans for the start of term, please also remember how busy it can be on campus, particularly the precinct area in front of Leeds University Union. We have been working closely with LUU to plan how we manage this area to ensure it is safe. There will be clear safety signage, Fresher’s Week activities have been scaled back and student ambassadors will be present to help manage the number of people in this area. We ask that colleagues avoid arranging any additional gatherings or activities anywhere on campus to ensure we are able to keep everyone safe.
‘Hands Face Space’ campaign’s Leeds link
Professor Cath Noakes, from the School of Civil Engineering, was the main scientific consultant to the makers of a new public information film designed to reduce the spread of Covid-19. The ‘Hands Face Space’ campaign will run on TV, radio, online and in print during the autumn and winter months.
In case you missed it…
Update on working arrangements for next term
University Secretary, Roger Gair, emailed all colleagues on 26 August with an update to confirm arrangements for the next academic term. The communication covers working arrangements, flexible working space, reopening buildings and areas within buildings (including offices), parking, student study spaces, libraries, face coverings and shields, student communications and measures to keep each other safe.
Face coverings and shields
In response to the comments provided to us through the feedback form, we have updated our guidance on the use of face coverings and face shields (also called face visors).
Changes to parking on campus
Free parking on campus during core hours came to an end on 7 September and a temporary permit system was introduced. If you plan to park on campus, or you hold an existing permit, please follow this new parking guidance
Reopening campus – share your comments and questions
We are using Microsoft Forms to capture and consider feedback on the re-opening process. Please use this form, rather than email, to share any comments and questions you have relating to re-opening. Whilst we will not be able to respond to individual questions using this mechanism, your feedback will help to shape the process and future communications.
Useful information and links…
Supporting your working arrangements
We understand that remote working in current circumstances can be a challenge and we encourage you to strike an appropriate balance between work activity and your personal needs, being flexible in how you fit your work into your home situation. As a University community, we understand how important it is to look after our wellbeing, especially in times like this which will impact on many areas of our lives. We are committed to supporting all our staff through this very difficult period.
Please continue to talk to your line manager and refer to our wellbeing information, advice and support. If you need practical help, advice or someone to talk to, Occupational Health and Staff Counselling services are both available to support you, with no formal referral necessary.
Other key advice and info:
- IT security at home – how to protect your devices and information
- Access HR Self-Service and your M: and N: drives from home: follow the virtual windows desktop instructions if you want to install and use the desktop.
- Report any sickness absence relating to coronavirus via the HR Self-Service system (ESS). If you can’t access HR Self-Service, please email details of the issue and your absence to firstname.lastname@example.org, copying in your manager. Absence not related to coronavirus should continue to be reported in the normal way.
- If you are notified that you can come onto campus our commuting and travel page will help you plan your journey, advise you on the facilities available and the tools, benefits and discounts you can access.
Teaching and research
- In the event that a digital student education or assessment system goes down or is experiencing a problem, read this guidance on resolving issues and alternative solutions
- If you’re using Blackboard Collaborate Ultra for online teaching, follow the Collaborate Ultra guidance to ensure all sessions are secure.
- Access support for online teaching, learning and pedagogy through the Digital Education Service helpdesk
- The Digital Practice website has support, development opportunities and resources for online teaching, working and study.
- Access coronavirus UK research funding resources, including funder guidance, links to Covid-19 specific funding opportunities and a list of frequently asked questions on awards.
Keeping up to date…
Keep checking our coronavirus website for the latest information and advice as we get it. We’ll also alert you to key changes each week via eNews extra.
No need to trawl your inbox!