COVID-19: Keeping safe on campus: guidance for staff

Updated 28 April 2021

Your health, safety and wellbeing are the University’s priority. This information is for staff coming back onto campus, to help us all work/ teach/ research safely in line with both Government and University guidelines.

To keep you safe on campus, the University is:

  • Providing hand sanitiser and signage to remind everyone to wash their hands
  • Providing free face coverings for staff and students
  • Maintaining social distancing
  • Increasing the frequency of cleaning
  • Checking ventilation in all occupied spaces
  • Restricting numbers on campus
  • Appointing student ambassadors to monitor and remind users of the rules
  • Carrying out checks including walkarounds with trade unions
  • Providing twice-weekly lateral flow tests

To help us do this, it’s really important that we all continue to follow Government and University requirements. In particular this means, remember:

  • Hands, face, space
  • Wear your face covering correctly
  • Only come onto campus if required to do so
  • If on campus, take a test twice a week
  • Tell us if you test positive

Health and safety

  • If you have COVID-19 symptoms – self-isolate at home, tell your line manager and book a coronavirus test online or by calling 119. If you test positive, let your line manager know as soon as possible and report this to the University COVID reporting line.
  • Hygiene – wash your hands regularly with soap and water for at least 20 seconds. If this isn’t possible, use hand sanitiser. If you start getting dermatitis on your skin, let your line manager know. Catch coughs and sneezes in tissues and bin these. Avoid touching your face.
  • Face coverings – these should be worn correctly covering both your nose and mouth. Local risk assessments and signage will identify any areas where they need to be worn. Please be aware there are exemptions for people with a legitimate reason not to wear a face covering. It’s important to be respectful of this, remembering that the reason may not always be visible to others.
  • Space – campus is set out to reflect social distancing. Follow the signage on campus and remember to keep a safe distance apart.
  • Take a twice weekly lateral flow test if working on campus
  • Keep up to date with what the University is doing – check this website for updates.

Getting out and about

  • Commuting to campus – walk or cycle if you can. Where this isn’t possible, use public transport or drive.
  • Parking on campus – see details of the new parking permit scheme.
  • Travel – see our position on travel, student placements/ study abroad/ fieldwork.

Coming onto campus

  • Complete HR’s ‘Return to Campus Questionnaire’ (which your manager will share with you) before returning to work on campus. You can discuss confidential health issues with your HR Manager if you don’t wish to disclose them to your Line Manager.
  • You’ll need to receive local approval authorising your activities and presence on campus.
  • Follow any local rules your manager explains to you (e.g. about toilets, kitchens).
  • Getting about on campus – minimise your movement around campus, follow one-way systems, local signage and rules. Avoid using lifts and give priority to disabled people. Be aware that usual routes and workspaces may not be available.
  • Avoid face-to-face meetings as much as possible and replace them with remote meetings. If face-to-face meetings need to go ahead, social distancing and hygiene measures need to be maintained.

Buildings/ areas

  • Before buildings/ areas are reopened they’re assessed, cleaned and have had detailed health and safety checks.
  • Access – when you’re approved to come onto campus your line manager will give you details of how to access your area.
  • Cleaning materials are provided – both staff and students need to clean their own workspaces (including seminar desks etc) before and after each use, and keep them clean and tidy.
  • Kitchen – ideally bring your own cutlery and crockery and don’t share them. Clean any items/ areas you touch before and after use.
  • Communal areas (eg print facility) – clean touchpoints before and after use.
  • Deliveries – order the minimum items you need, check your usual goods in/ delivery point is accepting deliveries and ensure you can collect and store items quickly.
  • Toilets – follow signage in toilets.
  • Ventilation – don’t cover up ventilation supply grilles or interfere with ventilation systems. See the ventilation section on the safety on campus webpage.
  • Windows – Open windows where possible. In some spaces, signs on the window will state that the room can only be used with the windows open. Leave doors open if it’s safe to do so (if they’re not fire doors). Fire Wardens/ Fire Safety Managers can help you if needed.

Emergencies, help, support and information

  • Ask your line manager if you need extra help and support.
  • Workplace support is available to all staff from Staff Counselling, Occupational Health, Remploy etc. See the staff support and wellbeing webpage.
  • For information and updates, check this website and the enewsletters from Internal Comms direct to your email inbox.

First aid

  • Check you know where the first aid box is. You may need to deal with minor injuries yourself (eg applying a plaster).
  • Check you know where the nearest defibrillator location is on campus.
  • If you need extra support on campus and there no first aiders available, call Security on 0113 343 2222.
  • If you need an ambulance, dial 999 (dial 9 first for an outside line if using a University landline) then let Security know.

Other emergencies

  • Fire alarm – leave the building immediately by the nearest exit. As you leave, social distancing rules and one way systems don’t apply. When you reach the assembly point please observe social distancing and wear your face covering where possible. The usual fire wardens may not be around but other fire safety systems are in place.
  • For an on-campus emergency call Security on 0113 343 2222

Help on campus

  • Report issues around COVID-19 control (cleaning/ estate issues; more cleaning equipment, sanitiser or wipes needed; activities where queues build up etc) to the Estates Helpdesk via eshelp@leeds.ac.uk or on 0113 343 5555.
  • If you’re concerned about your general safety please contact your line manager, HR manager or a member of the Health and Safety team (safety@leeds.ac.uk).