Updated: 24 June 2020 10.30am
The University sees the health, safety and wellbeing of its staff and students as its priority and currently expects most staff to continue working remotely.
As we move to the next phase, there is a new process to authorise some staff to come back onto campus. Staff granted access as part of this process are referred to as ‘Approved staff’ and added to the ‘Approved Staff List’. This replaces the previous ‘Essential workers’ process for coming onto campus – these staff will be transferred to the Approved Staff List automatically and no further action is required.
What are ‘Approved staff’ and what do they need to do?
Approved staff are staff (and PGRs) whose presence on campus has been approved following this process:
Staff who need to be on campus to support the re-opening of University buildings or to restart research/ education/ other work activity.
You need to be authorised by your Executive Dean/ Director, Head of School/ Service and the University Steering Group. Once agreed, your name will be sent to the Facilities Directorate (FD) Estates Office and added to the Approved Staff List. FD Estates Office will email you a guidance sheet setting out the University’s requirements when you come onto campus.
Staff who need to pay a brief one-off visit to collect DSE equipment as part of a School/ Service collection day.
You need to be authorised by your Head of School/ Service who will complete a priority request spreadsheet for the Facilities Directorate team and work with a nominated local coordinator to plan the School or Service collection day. As part of this process the FD Estates Office will email all participants a link to the booking process for the collection day that has been arranged for you and colleagues.
Staff who need to return to collect items as they are leaving the University.
You need to be authorised by your Head of School/ Service who will send on the request for access to HR. Once this is agreed, HR will send your name to the FD Estates Office to be put on the Approved List. FD Estates Office will then email you to agree access with Security and share a guidance sheet for safe working / access.
Staff who are being fast tracked by Occupational Health for DSE equipment.
You need to be authorised by Health and Safety Services or Occupational Health. Once this is agreed, they will send your name to the FD Estates Office to be put on the Approved List. FD Estates Office will then email you to agree access with Security and share a guidance sheet for safe working / access.
Why is there a set process to come onto campus?
The health, safety and wellbeing of our staff and students is paramount, and the University needs to ensure this through local approval and a centrally held ‘Approved Staff List’. This means Security is aware of who is on campus, when and where and also supports the emerging Track and Trace approach.
Will this process change in future?
This process will be reviewed and updated as the plans to return to campus develop.