Manager toolkit

Updated 27 January 2022

Please check the homepage for the latest guidance on who can work on campus.

As we deliver more activity on campus; our key focus remains on the health, safety and wellbeing of all members of our University community.

It’s important to acknowledge that each member of our community will experience the return to campus from their own unique position, both mentally and physically. As a guiding principle, we urge consideration, collegiality and respect for each other, particularly as we all get used to the changes.

This toolkit contains guidance and suggestions on how to navigate these changes, and will be developed as we try new things and learn more together.

Tools

Manager guide to returning to campus (opens in PowerPoint)

Team planning spreadsheet (opens in Excel)

Office guidance (opens in Word)

IT principles for returning to campus (opens in IT knowledge base website)

Safety measures in place (web page)

Manager guidance to support staff when being notified of a positive COVID-19 test (opens in Word)

Form for colleagues who wish to discuss concerns or reasonable adjustments (opens in MS Forms)

Is there formal guidance on what activities are best completed on campus and which from home?

No, there are no hard and fast rules on what should be undertaken on campus, as business needs can vary from team to team.

Arrangements should be made locally following discussions within the team to identify where there is value in coming onto campus. For example, some project activity may be better completed on campus, as it creates an opportunity for several team members to get together and collaborate more easily than they could on a Teams call.

We encourage you to discuss and plan openly with your team, so they can fully contribute to local arrangements. On a local level, the team planning tool may be useful in assisting you in planning your team’s time at home and on campus.

Will there be an approved list for access buildings?

No, the approved list has not been required as of 1 September 2021.

Do all staff need to complete the HR return to campus questionnaire?

No – as of 1 September 2021 the original return to campus questionnaire is no longer in use. It has been replaced by a revised shortened questionnaire which is the mechanism for any staff member to use who has concerns around returning to campus and/or who requires a reasonable adjustment to support their return to campus. The questionnaires will be reviewed by the local HR team with liaison and support from Occupational Health, where necessary.

What do I do if someone doesn’t want to come on to campus?

There may be a range of emotions as staff are required to come on to campus, after working from home for such a long time.

If you’re made aware of a staff member’s concerns via the revised return to work questionnaire, or they contact you directly; arrange to speak with them on a one-to-one basis so you can understand exactly what aspect of the return to campus is troubling them.

You may find that some staff members need general reassurance, whereas others may have specific medical concerns that need exploring further. Try to understand their concerns, and refer to the tools in this toolkit to answer their questions.
If you need further support, contact your head of department, school or service or your HR representative.

What do I do if I need to arrange for a contractor I manage, to come onto campus?

You will need to request and check their Risk Assessments and Method Statements (RAMS) for the work activity before work starts. These assessments must be site-specific and include COVID-19 control measures. You can get advice from your health and safety team. All Facilities Directorate-appointed contractors are already managed by the Estates team.