Optional undergraduate work placements

Updated 9 December 2020 at 12pm

I was due to start a work placement in 2020/21, what do I do if it is cancelled?
I was due to start a work placement in 2020/21, what do I do if my start date has been pushed back?
I have already informed Student Finance England I am taking a placement year, what do I now do if my placement has been cancelled?
What if I need to work from home as part of my placement?
What about working overseas for a placement?
What if I planned to work in Europe, will I have access to Erasmus+ funding for students planning to study or work in the EU in 2020/21?
I am on an apprenticeship programme, will the placement with my employer be affected?

Contacts

I was due to start a work placement in 2020/21, what do I do if it is cancelled?

If your placement is unfortunately cancelled, please inform your Employability Team and/or Placement Tutor as soon as possible.

If you have completed a Change of Programme form please contact your Student Support Office and or/ and Employability Team to inform them of your change in circumstances. You will need to do this before 9 November 2020.

If you have also applied for Student Finance, again make sure you alert them to a change in your situation.

I was due to start a work placement in 2020/21, what do I do if my start date has been pushed back?

Please inform your Employability Team and/or Placement Tutor of the new start date, as whilst for the 2020-2021 academic year the shortest placement period possible is 6 months, if you are on a programme where there are PSRB requirements, or specific Apprenticeship funding rules apply, you may be required to complete a placement of longer than six months. You need to ensure your new start date provides enough time to complete your placement tenure and return to your next year of study.

I have already informed Student Finance England I am taking a placement year, what do I now do if my placement has been cancelled?

You should contact Student Finance England (or your equivalent funding provider) to advise them of a change in your circumstance if you are no longer planning on pursuing a placement.

Please also let your Placement Tutor or your Employability Team know as soon as possible so your student record can be adjusted to reflect you are no longer taking a placement year. You will need to do this before 9 November 2020.

Once your university student record has been updated, the University’s Student Funding team will send a ‘Change of Circumstances’ notification to the Student Loans Company to inform them of the change if they haven’t already updated your record.

What if I need to work from home as part of my placement?

Before any placement starts, the University follows a Risk Management Action Plan process. This allows us and you to identify the risks associated with your placement, and ensures you have the appropriate support from your employer.

If you are required to work remotely e.g. from home rather than a company worksite you should check with your employer what equipment they can provide for working from home, and if you have any concerns, please discuss this with your employer or Employability Team and/or Placement Tutor as soon as you can.

The University has produced some working from home guidelines for staff which you may wish to take a look at.

What about working overseas for a placement?

Travel permissions are subject to change in line with Foreign, Commonwealth and Development Office (FCDO) advice.  

International travel to countries the FCDO has identified as exempt from advice against ‘all but essential’ travel is permitted.  

The University does not recommend travel to destinations where the FCDO advises against ‘all but essential’ travel for work or study placements. Applications for exceptional permission will be considered for some destinations in this category. 

This list of countries will be reviewed on 1 February 2021. The following destinations are open for applications: Austria, Belgium, Canada, Denmark, Finland, France, Germany, Italy, Netherlands, Norway, Portugal, Slovenia, Spain, Sweden, Switzerland.

For more information on what this means please contact your Faculty Employability Team in the first instance. 

You should not travel on University business (this includes travelling as part of your placement role) to any countries where the FCDO advise against all but essential travel. If you have questions relating to this, please contact your Faculty Employability Team. 

What if I planned to work in Europe, will I have access to Erasmus+ funding for students planning to study or work in the EU in 2020/21?

If you plan to work in the EU, terms and conditions of employment may vary depending on the country the work placement is in. For more information please check UK Government country-specific guidance.

You will be contacted by the Erasmus Work team if you’re eligible for Erasmus + grant advising you what to do next.

Further information on how the University of Leeds manages Erasmus+ funding.

Read updates and advice from the British Council on Erasmus+.

Please note the Erasmus + grant only applies if you start your placement overseas at the location of the placement. Working from home will unfortunately mean you are not eligible for the grant but this will change as soon as you move to take up your placement overseas.

I am on an apprenticeship programme, will the placement with my Employer be affected?

We are not expecting the year 3 placement to be affected, but please contact your school and employer for further information.