Travel advice

Updated 22 June 2020 at 3.30pm

For staff

Due to the rapidly evolving situation regarding coronavirus-affected countries, the University as a general rule is not permitting any travel, international or domestic, for staff or students on University business. This includes fieldtrips and PhD research trips.

If you feel you have exceptional and business-critical reasons for travelling, you must contact the Executive Dean of your faculty directly who will consider your circumstances and escalate accordingly.

If you are currently abroad on University business, contact your Head of school/service.

University travel restrictions

The University secretariat confirmed in March 2020 a decision to cancel all staff travel to all international destinations up to and including until 30 April. In April 2020 the Universities travel restrictions were extended, cancelling all travel, international and domestic, between 1 May and 30 June 2020. In the light of changing global conditions the University has now taken the decision to extend the cancellation period until the 31 July 2020.

Key Travel are working on the Universities behalf to cancel all travel bookings and progress refund requests. New reporting capabilities are also being developed by Key travel to support the University in managing and allocating refunds that have been received irrespective of method, whether currency, credit or voucher.

If you have any questions about the proposed cancellation of your booking, please contact travel@leeds.ac.uk

Any questions about insurance should be addressed to insurance@leeds.ac.uk

UK and international travel (fieldwork, study abroad and work placements)

  • All new fieldwork, study abroad and work placements are suspended until further notice.
  • From 15 June – some research fieldwork will be able to commence in England. This will require a full fieldwork risk assessment incorporating covid-19 guidance and need to be approved by the Dean and a Health and Safety Manager.
  • Overseas travel is prohibited without the express approval of the University Secretary. This includes placements and study abroad.
  • Where any fieldwork/study abroad or work placement activity is currently taking place a risk assessment has been reviewed to ensure it includes covid-19 requirements
  • Any travel required for University activity should be avoided and technology used to hold meetings, etc.
  • Travel in the UK should be avoided whenever possible and technology used to hold meetings. If deemed essential that a meeting goes ahead this will require the approval of the Dean / Head of Service/ Re-entry Steering Group.

Planned travel

If you are planning to travel for any reason during the next few weeks, please consider the possibility of how coronavirus may affect your travel plans, including your return journey.

Official travel advice to and from the UK is being regularly updated. Some countries may have entry or exit restrictions and given the rapidly evolving nature of the coronavirus situation, we strongly recommend considering the potential impact of travel restrictions changing once you have arrived at your destination.

It is also important to consider that advice on self-isolation might change for different geographical locations and this could affect you upon your return to the UK.

Given the current situation, Key Travel is receiving an unusually large number of travel queries, this is likely to have some impact on waiting and response times. Your patience is appreciated.

Reimbursement of travel costs

In light of the University’s decision to withdraw from all work related travel, it is inevitable that all costs may not be recoverable. Assuming the travel and activity was authorised and booked in line with University policy, directly related expenses will be reimbursed.

In some circumstances it may be possible to recover other costs through the University’s Travel Insurance. Non-recoverable costs will be absorbed by the University and any personal expenditure should be claimed through Employee Self Service in the usual way.

Contacts

Given the current situation, Key Travel is receiving an unusually large number of travel queries, this is likely to have some impact on waiting and response times. Your patience is appreciated.

If you have any questions about cancellations of your booking, please contact travel@leeds.ac.uk

Questions about insurance should be addressed to insurance@leeds.ac.uk

For students

If you are a Tier 4 student, please check the latest advice on our visas and travel page.

The Foreign and Commonwealth Office are currently advising against international travel and as such the University is not allowing students to travel to any international destination on University business until 31 July 2020 (at the earliest). This includes fieldtrips, PhD research trips, and study and work placements.

If you are currently booked to attend an international trip with the University please contact your event organiser or Head of school/service.

If you are currently abroad on University business, contact your Head of school/service.

Official travel advice to and from the UK is being regularly updated. Some countries may not currently have entry or exit restrictions, but given the rapidly evolving nature of the coronavirus situation, we strongly recommend considering the potential impact of travel restrictions changing once you have arrived at your destination.

It is also important to consider that advice on self-isolation might change for different geographical locations and this could affect you upon your return to the UK.