Travel advice

Updated 30 March 2020 3.30pm

For staff

Due to the rapidly evolving situation regarding coronavirus-affected countries, the University as a general rule is not permitting any international travel for staff or students on University business. This includes fieldtrips and PhD research trips.

If you feel you have exceptional and business-critical reasons for travelling, you must contact the Executive Dean of your faculty directly who will consider your circumstances and escalate accordingly.

If you are currently abroad on University business, contact your Head of school/service.

The University previously cancelled staff travel to all international destinations until 30 April. In the light of changing global conditions the University has now taken the decision to extend the cancellation period until the 30 June 2020.

We intend therefore to ask Key Travel to cancel all bookings with Key Travel from  1 May until the 30 June.

If you have any questions about the proposed cancellation of your booking, please contact travel@leeds.ac.uk  by 11am on Wednesday 1 April. Questions about insurance should be addressed to insurance@leeds.ac.uk

If you are planning travel for personal reasons during the next few weeks, and over the Easter period, please consider the possibility of how coronavirus may affect your travel plans, including your return journey.

Official travel advice to and from the UK is being regularly updated. Some countries may not currently have entry or exit restrictions, but given the rapidly evolving nature of the coronavirus situation, we strongly recommend considering the potential impact of travel restrictions changing once you have arrived at your destination.

It is also important to consider that advice on self-isolation might change for different geographical locations and this could affect you upon your return to the UK.

Given the current situation, Key Travel is receiving an unusually large number of travel queries. While resources are being increased to help meet demand, this is likely to have some impact on waiting and response times. Your patience is appreciated.

Reimbursement of travel costs

In light of the University’s decision to withdraw from all work related overseas travel, it is inevitable that all costs may not be recoverable. Assuming the travel and activity was authorised and booked in line with University policy, directly related expenses will be reimbursed.

In some circumstances it may be possible to recover other costs through the University’s Travel Insurance. Non-recoverable costs will be absorbed by the University and any personal expenditure should be claimed through Employee Self Service in the usual way.

Contacts

If you have any questions about cancellations of your booking, please contact travel@leeds.ac.uk

Questions about insurance should be addressed to insurance@leeds.ac.uk

For students

If you are a Tier 4 student, please check the latest advice on our visas and travel page.

Due to the rapidly evolving situation regarding coronavirus-affected countries, the University as a general rule is not permitting any international travel for staff or students on University business. This includes fieldtrips and PhD research trips.

If you are currently booked to attend an international trip with the University please contact your event organiser or Head of school/service.

If you are currently abroad on University business, contact your Head of school/service.

This travel policy will be reviewed at the end of April and any updates to travel guidance will be posted on 1 May.

If you are planning to travel for personal reasons during the next few weeks, and over the Easter period, please consider the possibility of how the coronavirus outbreak may affect your travel plans, including your return journey. If you do decide to travel, the University will do what it can to support you if there is a subsequent impact on your ability to carry out your studies.

Official travel advice to and from the UK is being regularly updated. Some countries may not currently have entry or exit restrictions, but given the rapidly evolving nature of the coronavirus situation, we strongly recommend considering the potential impact of travel restrictions changing once you have arrived at your destination.

It is also important to consider that advice on self-isolation might change for different geographical locations and this could affect you upon your return to the UK.