Working together to stay safe

Updated 5 October 2021

Our key focus is on the health, safety and wellbeing of all members of our University community and as a guiding principle, we urge consideration, collegiality and respect for each other. 

The following measures will be implemented to keep us all safe: 

Safe distancing 

Teaching, research, study and work space on campus will be set up to help keep users safe, in line with our University risk assessment. This risk assessment has identified control measures that may be needed in each area such as reduced room capacities, prearranged room layouts, increased ventilation and managing the flow of people. 

We are managing the number of people in activities and setting space capacities, seeking to maintain 1m distancing in rooms (including laboratories). However this may vary from location to location depending on the other control measures in place.

We will transition to this over the summer, ready for the start of the September term; in the meantime, summer teaching activities will remain subject to current measures. 

Face coverings 

We ask everyone to consider the needs and feelings of others in our community. Please remember that there are sometimes hidden reasons why people choose to wear face coverings or cannot wear them, or why people might ask those around them to wear them. Our ground rules are:

  • We encourage staff and students to wear face coverings whilst moving through crowded indoor spaces.
  • We expect staff and students to wear face coverings in teaching spaces when asked to do so by a member of staff. (No-one will be denied access to a teaching event for not wearing a face covering.)
  • We require people to wear a face covering where a specific risk assessment (approved by the relevant Executive Dean with their Health & Safety Manager) identifies the need. Signage will indicate where face coverings are required.
  • The above ground rules do not apply to individuals who are exempt from wearing face coverings.

We will keep this position under regular review.

Free face coverings and face shields are available for all members of the University community at these locations by showing a staff or student card and sharing some basic details:

  • LUU Information Desk
  • Student information points:
    • Marjorie and Arnold Ziff Building – student counter
    • Worsley Level 7.09
  • FD Estates Helpdesk (Facilities Directorate building)
  • Security office
  • University residence front desks.

If a staff group requires a quantity of face coverings or face shields, the head of school/service or line manager should contact: safety@leeds.ac.uk

Ventilation 

Ventilation requirements will continue to be met by ensuring an increased airflow in our mechanically ventilated spaces, and reminding staff (through signage in relevant rooms) to open windows in other areas. 

Cleaning and hygiene 

Enhanced cleaning regimes will remain in place. We all have a responsibility to continue to maintain high personal levels of hygiene, especially by regularly washing our hands. Hand sanitiser and cleaning materials are provided for everyone to use. 

Self-isolation 

If anyone has COVID-19 symptoms, it’s important to stay at home (or go home immediately), self-isolate, book a coronavirus PCR test, and follow Government and University guidance.  

Testing 

We encourage all members of the University community to take a twice-weekly lateral flow test, especially those coming onto campus. Lateral Flow testing facilities and home testing kits are available on campus (or through the government webpages).  

Anyone testing positive for COVID-19, whether at home or on campus, must let the University know through the COVID report line so we can provide the support that you may need. This also helps us support the NHS track and trace service as needed.  

Vaccines 

We encourage everyone to take advantage of the free COVID vaccination programme, to help protect both our University and wider communities. Visit our vaccinations page for more information. 

Support 

Ongoing support is available for people with concerns, including people who have been identified as clinically extremely vulnerable. If you have any concerns please contact your line manager/ HR, or the University’s Occupational Health and Staff Counselling teams. Information on mental health support is available for staff on the mental health and wellbeing pages

Monitoring and review  

To keep campus as safe as possible will continue to monitor the situation to determine what adjustments might be required to our risk assessments and safety measures. Risk assessments will be reviewed throughout the year particularly in the event of an outbreak on campus and any changes in government guidelines.  Regular checks will take place (including walkarounds with the recognised campus trade unions), to ensure that we keep campus as safe as possible.  

Our COVID-19 guidance for staff and additional COVID-19 guidance for teaching staff has been updated.  In addition, local risk assessments will set out any extra requirements based on area-specific needs.    

If you have any questions or concerns about your general safety, please contact your line manager, HR manager or a member of the Health and Safety team (safety@leeds.ac.uk).  If you have any cleaning or estates issues about COVID-19 control, please contact the Estates Helpdesk via eshelp@leeds.ac.uk or on 0113 34 35555.