Working together to stay safe

Updated 27 January 2022

Our key focus is on the health, safety and wellbeing of all members of our University community and as a guiding principle, we urge consideration, collegiality and respect for each other. 

The following measures will be implemented to keep us all safe: 

Teaching, research and study space

These spaces on campus are set out to help keep users safe, in line with our University risk assessment. This risk assessment has identified control measures that may be needed in each area such as room capacities, prearranged room layouts and increased ventilation.

For the moment, we are still managing the number of people in activities and you will find some spaces will have maximum capacities set out. However this may vary from location to location depending on the other control measures in place.

Face coverings

Our ground rules on face coverings are:

  • We encourage staff and students to wear face coverings whilst moving through crowded indoor spaces
  • We expect staff and students to wear face coverings in teaching spaces when asked to do so by a member of staff. (No one will be denied access to a teaching event for not wearing a face covering.)
  • We require people to wear a face covering where a specific risk assessment (approved by the relevant Executive Dean with their Health and Safety Manager) identifies the need.
  • The above ground rules do not apply to individuals who are exempt from wearing face coverings.

We ask everyone to consider the needs and feelings of others in our community and to continue to show the understanding, respect and support for each other that has been a hallmark of our collective approach throughout this pandemic. Please remember that there are sometimes hidden reasons why people choose to wear face coverings or cannot wear them, or why people might ask those around them to wear them.

Signage will indicate where face coverings are required.

Free face coverings and face shields are available for all members of the University community at these locations by showing a staff or student card and sharing some basic details:

  • LUU Information Desk
  • Student information points:
    • Marjorie and Arnold Ziff Building – student counter
    • Worsley Level 7.09
  • FD Estates Helpdesk (Facilities Directorate building)
  • Security office
  • University residence front desks.

If a staff group requires a quantity of face coverings or face shields, the head of school/service or line manager should contact: safety@leeds.ac.uk

Ventilation

Ventilation requirements will continue to be met by ensuring an increased airflow in our mechanically ventilated spaces, and reminding staff (through signage in relevant rooms) to open windows in other areas.

Visit our ventilation spotlight and ventilation FAQs for more information.

Cleaning and hygiene

Enhanced cleaning regimes will remain in place. We all have a responsibility to continue to maintain high personal levels of hygiene, especially by regularly washing our hands. Hand sanitiser and cleaning materials are provided for everyone to use. 

Self-isolation

If anyone has COVID-19 symptoms, it’s important to stay at home (or go home immediately), self-isolate, book a coronavirus PCR test, and follow University and government guidance.  

Testing

We encourage all members of the University community to take a twice-weekly lateral flow test, especially those coming onto campus. Lateral Flow home testing kits are available to collect on campus, at local pharmacies and can be ordered online from the GOV.UK website. 

Anyone testing positive for COVID-19, whether at home or on campus, must let the University know through the COVID report line so we can provide the support that you may need. This also helps us support the NHS track and trace service as needed.  

Vaccines

We encourage everyone to take advantage of the free COVID vaccination programme, to help protect both our University and wider communities. Visit our vaccinations page for more information. 

Support

Ongoing support is available for people with concerns, including people who have been identified as clinically extremely vulnerable. If you have any concerns please contact your line manager/HR, or the University’s Occupational Health and Staff Counselling teams. Information on mental health support is available for staff on the mental health and wellbeing pages

Events

Open days can now go ahead with a robust risk assessment that should consider any specific covid measures required.

Other events (including small scale tours of schools, degree exhibitions, structured workshops, family/ children’s events etc) should be organised with the right permissions, by following the Events Protocol (all events are currently treated as significant).

Organisers for all events should ensure covid-19 measures are incorporated e.g. capacities, hygiene measures, reducing crowding, etc. Speak to your Health and Safety Manager for advice on checking the venue has effective ventilation for its capacity. Send joining instructions to attendees before the event telling them what to expect. Anyone will symptoms of covid-19 should be asked not to come onto campus.

Monitoring and review

To keep campus as safe as possible will continue to monitor the situation to determine what adjustments might be required to our risk assessments and safety measures. Risk assessments will be reviewed throughout the year particularly in the event of an outbreak on campus and any changes in government guidelines.  Regular checks will take place (including walkarounds with the recognised campus trade unions), to ensure that we keep campus as safe as possible.  

Our COVID-19 guidance for staff and additional COVID-19 guidance for teaching staff provides information on the Covid measures in place on campus. In addition, local risk assessments will set out any extra requirements based on area-specific needs.

If you have any questions or concerns about your general safety, please contact your line manager, HR manager or a member of the Health and Safety team (safety@leeds.ac.uk).

If you have any cleaning or estates issues about COVID-19 control, please contact the Estates Helpdesk via eshelp@leeds.ac.uk or on 0113 34 35555.